What does the ideal Timesheet Monitoring Template contain?

Shariq Ansari
December 20, 2022
5 mins to read
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Mining workers in an underground coal mine

Timesheets are a very essential mechanism that decision-makers can use to assess productivity. But the issue with traditional timesheets, despite all the valuable insight that can be extracted from them, is that both paper-based timesheets, as well as digital spreadsheets built on Excel / Google Sheets, are inefficient and vulnerable to the possibility of mismanagement. By the time the data on these timesheets have been analyzed, the value of the data is lost and management gets a less transparent picture of actual operations.

With a Timesheet Monitoring template, the whole process becomes automatic, allowing decision-makers full access to historic and real-time insights into timesheet data as the end-user inputs it into their operations management app, eliminating any unnecessary channels that this data has to go through. With these insights, management can isolate gaps in the underutilization of their workforce or processes that could be optimized with redistribution in the quality or quantity of personnel. Timesheet Monitoring templates can also break down different crews' productivity graphs and labor costs in one click, enabling supervisors to take necessary actions.

Automated Timesheet Monitoring Templates: What do they offer?

Timesheet Management Systems can be integrated with biometric devices and have the following benefits:

  • Accurate time recording
  • Real-time clock-in and clock-out time data
  • Error-free payroll calculation
  • Data manipulation elimination
  • Absence and leave management
  • Overtime calculation
  • Time-saving attendance process

The data generated can be used for operations listed below:

  • Flexible attendance solutions that include efficient shift mapping, and leave policies that meet the requirements of multiple departments, locations, and hierarchies.
  • Tailored reports and analytics using the system's data. The reports generated insights into hours worked, shift patterns, etc., to constantly improve productivity.

The ideal Timesheet Monitoring template should be:

  • Well-integrated - Pick a solution that is easier to integrate with your payroll platform, employee database system, employee portal, etc. But thanks to Grid, all of the above are easily available on a single platform, without the need for integrations or coding.
  • Low-code - Management and Human Resources personnel are not well-versed when it comes to software or application development. Hence, they require a solution that's not only endlessly customizable to suit all their needs but also requires almost or absolutely no coding. Low-code/no-code platforms' intuitive user experience, the drag-and-drop feature in particular.
  • Running on the cloud - Cloud-based timesheet software is integration-ready and also accessible to your users at any time and from anywhere. Accessibility on the cloud is also a great advantage since mining businesses have employees or teams working from remote locations.

In 2022, Timesheet Monitoring is frequently conducted via pen-and-paper, where employees fill out a checklist and submit it before starting work. However, filing, storing, and managing these documents can be a time-consuming and expensive task. It's much easier and more efficient to use a digital Timesheet Monitoring system such as the one built into Grid. It's available as a template, which means you can set it up in minutes, and have your employees begin using it immediately. Want to see how Grid can help you set up a Timesheet Monitoring system on your mining sites?

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Shariq Ansari
Digital Marketeer
“Using Grid to track drill program progress and day to day expenditures has allowed VR Resources to make better decisions more quickly. The highly customizable and elegant interface allows me to track and manage all aspects of our field work and it’s clear after just a few weeks that the possibilities are nearly endless. Cost tracking estimates were consistently within expected variance of invoices received giving me further confidence in managing agile drill programs. Further the development team and customer support have been top notch!”
Justin J. Daley
PGeo, MSc, Vice President Exploration
VR Resources
VR Resources
“Grid has been extremely helpful in changing the course of multiple operations, here at U-Solar. We started with one module for Materials Management, and have now adopted Grid for 3-4 more processes, all of which have been smooth and quick to implement.”
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Hotel Polo Towers
“We assessed many platforms before going ahead with Grid. The turnaround time for implementation has been phenomenal with a direct impact on dealer engagement. We are looking to deploy Grid for a lot of our business functions and other group companies.”
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Vice President (IT & SAP)
Hop Electric
Hop Electric
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